In this video, you’ll learn more about using the Draw tab in Microsoft Word, Excel, and PowerPoint in Office 2019 and Office 365. Visit https://edu.gcfglobal. Before you can use the Whiteboard app, you will need to enable it within Office 365. To do so, just open the Office Admin Center, go to Services & Add-ins and click the Whiteboard option, shown in.

Overview

• This article will guide how to use Microsoft Whiteboard.

What’s Microsoft Whiteboard ?

• Microsoft Whiteboard is a free digital canvas, an application that allows users to sketch, plan and collaborate with their content and ideas. Whiteboard is automatically enabled for existing Office 365 tenants. Windows 10 and iOS users for your tenant can download the app for their preferred platform and log in, unless you have chosen to disable the service.

How to use ?

The utility of this tool:

• Give your idea room to develop ideas with the Microsoft Whiteboard tool. Convert your work into professional looking charts and shapes on an infinite canvas with an interface designed for pens, touchpads, and keyboards.
• Collaborate in real time, anytime, anywhere. Combine your team on the same virtual canvas, worldwide and across devices.
• Save automatically, continue continuously, your Whiteboard is safe in the cloud until you are ready to return to them, from the same or another device.

User interface

• When it comes to drawing and sketching applications, a smart user interface is key. Whiteboard provides only a white background picture that users can draw. Canvas grows automatically with your work, so drawing on the outskirts of your sketch will expand the canvas.

• At the top of the window, you will see three icons. The left allows you to choose another whiteboard from the one you are working on or create a new one.
• The gray icon on the right allows you to create a web link that you can share to collaborate with others on the same Whiteboard project. Note that the Web sharing link off option described below must be enabled to create your link.
• On the right is the Setting button, which will allow you to activate some features in Whiteboard.

• Those are the main options at your disposal.

Paint

• The sketching application interface is usually 200% of installation and 80% of drawing tools. In Whiteboard, you can choose one of two options to display your tools: passive pen and active pen.
• The passive pen is described above, and the active pen is described below. To switch to the active pen, click the Setting icon and activate the Active pen option.

• We will use the active pen feature to explain the rest of the tools and features, as it is easiest to use with graphical tablets.
• The difference between a passive pen and an active pen is that the active pen will allow you to move the drawing with the mouse and draw with the pen simultaneously.
• The tools do exactly what you expect: from left to right, you’re presented with a bunch of different colored markers. There is currently no default method for resizing tools or changing their colors.
• Click your ruler to open the ruler tool. Use your mouse wheel to change its angle and draw a ruler to create a line in your canvas.

• To remove a ruler, simply click the ruler icon again to turn it off.
• Next to the ruler is a selection tool. Click the selection tool and, with your pen tool, draw around the shape, line or image you want to move or delete.

• Your selected objects will jump up. Then use the options shown or their respective keyboard commands to copy, cut, delete or add notes to the object. Adding a note will place unseen, additional text on a sketch or image for future reference.

Image position

• You are not limited to pen tools only. Click the + icon to open your image and text options.

• Select the Image option to place an image from your local files into Whiteboard. The file will appear as a pretty moving image.
• Click on the image to see your options. Rotate your image by clicking and dragging the small white circle at the edge of your image.

• You can also sketch on pictures as well.
• If you do not have a reference image on your computer, you can use the Whiteboard ED Bing image function. Bing Images will open a search prompt and then include images based on your search from Bing.
• Image results will be limited by default, because the application limits your results to images that are not copyrighted. To view all images, click the View all images option at the bottom of the prompt.

• Select your image and click the (+) overlay button to add it to your Whiteboard. When the image is placed on your whiteboard, you can adjust it as a local image.

• Whiteboard also allows you to overlay images. To create an image stack, simply drag an image onto another image until you see a circular stack icon.

Text and take notes

• Do you want to rely on your handwriting to take notes? Click the (+) icon again and choose Text note. A sticky note will appear, just like the Windows 10 sticky note application. Orient your note as you would like an image, and double-click the note to start typing.

• You can also change the color of a note while typing by clicking on the 3-dot icon at the bottom of the note and choosing your color.

Ink feature

• To allow you to fully utilize the aspect of Whiteboard’s touch screen, Microsoft has integrated Ink features to ease the drawing process. First, open your Whiteboard settings and turn on Ink to shape it.
• Ink for shaping automatically shaping from rough sketches. Simply outline the shape and the whiteboard will automatically shape you.

• You can even include a table to organize your whiteboard or your home data. Open your settings and activate Ink to board. This option also automatically activates Ink for shaping.
• Draw a rectangle, and then draw a line in the middle of the shape. This will activate the table, after which you can add rows and columns with the following pop-up buttons.

• Fill in the squares as you see fit. If you need to delete a row or table, reselect the table and the buttons will reappear.
• The possibilities of this type of technology are endless, even allowing users to draw formulas that Whiteboard automatically draws on the chart. Unfortunately, this is a feature that I was able to reproduce, implying that certain software problems may still exist in the application.

Save the whiteboard

• You have a few convenient options to save your Whiteboard. For one, all whiteboards are stored on your Microsoft account when you first log in to the app or link your account to a Windows PC.
• That means you don’t have to save the whiteboard, because it automatically backs up using your account. However, you can save PNG images (when the file format should be used) of the whiteboard for later use.
• Open your installation and select the Export image (png) option. Here’s a quick example of whiteboard capabilities, used to plan graphic design.

Important

Microsoft Teams is experiencing a tremendous spike in online calls and audio/video conferencing due to the coronavirus (COVID-19) pandemic.

In response to the unprecedented increase in calls, and to ensure continuity and availability, Microsoft is allowing Microsoft Teams GCC audio/video servers to leverage processing capacity in our commercial datacenters, as well as in our government datacenters.

These audio/video servers reside within the Microsoft Azure FedRAMP High accreditation boundary servers in the United States and do not store any customer content. However, these servers are processing audio and video for calls and conferences and are operating under our commercial staff during this interim period.

Qualified, screened personnel are monitoring these servers for potential access to customer data by reviewing any interactive log-ons to these servers. Qualified personnel meet GCC requirements for access to customer content. For details about screening requirements, see the GCC service description.

Thank you for your support as we take steps to ensure that our services remain available and reliable in these extraordinary times.

Does Office 365 Have Paint Colors

In response to the unique and evolving requirements of the United States public sector, Microsoft has created Office 365 Government plans (or Office 365 Government). This service description provides an overview of features that are specific to Office 365 Government US environments. We recommend that you read this service description alongside other Microsoft 365 and Office 365 service descriptions.

How to use this service description

The Office 365 Government service description is designed to serve as an overlay to the general Office 365 service description. It defines the unique commitments and differences compared to Office 365 Enterprise offerings.

About Office 365 Government environments

Office 365 Government plans are monthly subscriptions and can be licensed to an unlimited number of users.

• The Office 365 GCC environment provides compliance with Federal requirements for cloud services, including FedRAMP High, and requirements for criminal justice and federal tax information systems (CJI and FTI data types).

• The Office 365 GCC High and DoD environments deliver compliance with Department of Defense Security Requirements Guidelines, Defense Federal Acquisition Regulations Supplement (DFARS), and International Traffic in Arms Regulations (ITAR).

In addition to the features and capabilities of Office 365, the organizations that use Office 365 Government benefit from the following features unique to Office 365 Government:

• Your organization's customer content is logically segregated from customer content in Microsoft's commercial Office 365 Services.

• Your organization's customer content is stored within the United States.

• Access to your organization's customer content is restricted to screened Microsoft personnel.

• Office 365 Government complies with certifications and accreditations that are required for US Public Sector customers.

Customer eligibility

Office 365 Government is available to (1) US federal, state, local, tribal, and territorial government entities, and (2) other entities that handle data that is subject to government regulations and requirements and where use of Office 365 Government is appropriate to meet these requirements, subject to validation of eligibility. Validation of eligibility by Microsoft will include confirmation of handling data subject to International Traffic in Arms Regulations (ITAR), law enforcement data subject to the FBI's Criminal Justice Information Services (CJIS) Policy, or other government-regulated or controlled data. Validation may require proof of registration with the U.S. Department of State for ITAR data or sponsorship by a government entity with specific requirements for the handling of data. The Office 365 DoD environment is for the exclusive use of the United States Department of Defense.

While eligibility criteria are consistent across Office 365 Government offerings, Microsoft will only agree to DFARS and ITAR contract language for the GCC High environment.

Entities with questions about eligibility for Office 365 Government should consult their account team.

Upon renewal of a customer's contract for Office 365 Government, revalidation of eligibility is required.

Customer content located within the United States

Office 365 Government services are provided from datacenters physically located in the United States. The following customer content is stored at rest in datacenters physically located only in the U.S.A.:

• Exchange Online mailbox content (email bodies, calendar entries, and the content of e-mail attachments)

• SharePoint Online site content and the files stored within that site

• Skype for Business archived conversations, uploaded documents, and whiteboarding sessions

• Microsoft Teams persistent chat threads

Note

With typical use, Skype for Business does not store customer content, but if such storage occurs, it will be stored in datacenters in the U.S.A.

If your users are located within the U.S.A. while using Office for the web (formerly known as Office Web Apps) or if you adopt the use of Active Directory Federation Services (AD FS) 2.0 and set up policies to help ensure your users connect to the services through single sign-on, any customer content that is temporarily cached in Office for the web will be located in the U.S.A.

The Site usage page for SharePoint sites is available for government plans, though per compliance, there are some features of this page that are only available to commercial customers. To learn more, see Site usage page for SharePoint sites in Microsoft 365.

Office 365 Government and third-party services

Office 365 provides the ability to integrate third-party applications into SharePoint Online sites, Skype for Business, Office applications included in Microsoft 365 Apps for enterprise (such as Word, Excel, PowerPoint, and Outlook), and Outlook Web App. In addition, Office 365 supports integration with third-party service providers. These third-party applications and services might involve storing, transmitting, and processing your organization's customer data on third-party systems that are outside of the Office 365 infrastructure and therefore are not covered by the Office 365 compliance and data protection commitments. It is recommended that you review the privacy and compliance statements provided by the third parties when assessing the appropriate use of these services for your organization.

Restricted data access by administrators

Access to Office 365 Government customer content by Microsoft administrators is restricted to screened personnel. For screening levels details, refer to the service description page for each respective environment (GCC or GCC High and DoD).

FastTrack Center onboarding assistance

With the FastTrack Center Benefit for Office 365¹, you work remotely with FastTrack Specialists to get your Office 365 environment ready for use and plan rollout and usage within your organization. The FastTrack process provides onboarding and user adoption services.

Onboarding consists of:

• Core onboarding - These are tasks required for tenant configuration and integration with Azure Active Directory (Azure AD) if needed. Core onboarding also provides the baseline for onboarding other eligible services.

• Service onboarding and migration - Service onboarding tasks enable scenarios in your tenant. Data migration (including email and files) is covered in Data Migration.²

User adoption services are composed of tasks that provide guidance for you to ensure your users are aware of the eligible services and can use them to drive business value. This assistance occurs in parallel to onboarding activities.

Specific information on the FastTrack Center process can be found here. For a breakdown of engagement roles and responsibilities, review FastTrack Responsibilities as well as Your Responsibilities.

¹ You must purchase at least 150 licenses from the list of the eligible plans to receive FastTrack services.
² Data Migration services are available to Office 365 tenants with 500 or more licenses.

Data migrations performed by FastTrack

Customers who choose the FastTrack migration benefit will need to grant access to the team managing their data migrations. These personnel are US citizens and undergo the following background checks before performing migrations for customers of Office 365 US Government services.

Office 365 US Government and Azure Government ExpressRoute

Office 365 US Government customers can use Azure Government ExpressRoute services to connect privately to supported Office 365 services instead of connecting over the public internet.

Does Office 365 Have Painted

For details, such as supported providers, pricing models, and more, review the Azure ExpressRoute information.

For details on Office 365 support for Azure ExpressRoute, see Azure ExpressRoute for Office 365

System requirements

For system requirements for Office 365 US Government plans, see System requirements for Office on the office.com products site.

Security & Compliance Center

For information about the Security & Compliance Center and links to additional information and availability, see Security & Compliance Center.

Service availability for each plan

Each Office 365 plan includes a number of individual services, such as Exchange Online and SharePoint Online. The following table shows the services that are available in each Office 365 US Government plan.

¹ Skype for Business Basic is available for all customers. The Skype for Business desktop client is a locally installed application that provides presence, instant messaging, and conferencing features for Office 365 plans that include Skype for Business Online. Microsoft 365 Apps for enterprise, G3, and G5 include the full Skype application, which includes additional features such as advanced telephony support, archiving, and compliance features. A Skype for Business Online license must be assigned for each user.
² Not included but can be purchased as a separate add-on. Project Online includes Project Online Desktop Client as a part of the subscription.
³ Not yet available in GCC High or DoD plans, but coming soon.
⁴ Yammer Enterprise is not a component of Office 365 US Government, but may be acquired at no cost as a standalone offer for each user licensed for Office 365 in GCC. This offer is currently limited to customers that purchase Office 365 GCC under Enterprise Agreements and Enterprise Subscription Agreements. Yammer is not available in GCC High or DoD.
⁵ Calling Plan is an add-on.
⁶ Not included but can be purchased as a separate add-on. Visio for the web includes the Visio desktop app as a part of the subscription.

Platform features

The following table lists the platform features and services that are available across the Office 365 US Government plans.

¹ Azure Information Protection is not included, but can be purchased as a separate add-on and will enable the supported Information Rights Management (IRM) features. Some Azure Information Protection features require a subscription to Microsoft 365 Apps for enterprise, which is not included with Office 365 Government G1 or Office 365 Government F3. >
² Existing BBCS and BIS customers can continue use of the service. New customers are not being accepted.
³ If using directory synchronization, you must delete accounts or change passwords by using Active Directory, rather than the Office 365 portal or by using the Azure Active Directory module for Windows PowerShell.
⁴ If using password synchronization, users must change their passwords in the local Active Directory.
⁵ To learn how to set self-service password management policies for users, see Manage Passwords in Azure AD.
⁶ You can have only one public website with Office 365, unless you've upgraded from an earlier version of Office 365. In that case, you have two public websites, but only one of them can be hosted with a custom domain name. For more information about working with the two websites for Business subscriptions, see Work with your two Office 365 public websites. If you have a different subscription, learn more about public websites at Learn about partner website hosting and public websites in Office 365.
⁷ Reducing seats that were purchased with a term discount may be subject to an early termination fee. This is not applicable to subscriptions paid on a monthly basis.
⁸ The following plans do not support license seat changes from the Microsoft 365 admin center: Office 365 Government G1, Office 365 Government G3, Office 365 Government F3.
⁹ Not yet available in GCC High, but coming soon.
¹⁰ For Office 365 Government G1, G3, and F3, Targeted release and the Office 365 for business roadmap apply; however, there may be some differences or delays for specific service updates due to compliance requirements.
¹¹ Not yet available in Office 365 Government offerings, but coming soon.
¹² Not included, but can be purchased as a separate add-on in GCC.
¹³ Not supported for Office 365 Government offerings.
¹⁴ Available at https://securescore.office.com. Requires admin permissions. For more information, see Introducing the Office 365 Secure Score.).
¹⁵ Not yet available in DoD environment, but coming soon.
¹⁶ Admin center does not include usage analytics in DoD or GCC High environments.
¹⁷ Not supported for GCC High or DoD environments.
¹⁸ Anti-phishing for user and domain impersonation and spoof intelligence are not yet available in GCC High and DoD.
¹⁹ Not yet available in GCC environment, but coming soon.
²⁰ Consumption only for Microsoft Stream: no publishing or sharing.
²¹ Not available for the Microsoft Graph API or Microsoft Teams.

Office application availability and enterprise value

The following table shows the Office application features that are available across Office 365 US Government plans.

¹ Azure Information Protection is not included, but can be purchased as a separate add-on and will enable the supported Information Rights Management (IRM) features. Some Azure Information Protection features require a subscription to Microsoft 365 Apps for enterprise, which is not included with Office 365 Government G1 or Office 365 Government F3.
² Windows Server AD RMS is an on-premises server that must be purchased and managed separately to enable the supported IRM features.
³ Skype for Business Basic is available for all customers. The Skype for Business desktop client is a locally installed application that provides presence, instant messaging, and conferencing features for Office 365 plans that include Skype for Business Online. Microsoft 365 Apps for enterprise, and Office 365 Enterprise E3 include the full Skype application, which includes additional features such as advanced telephony support, archiving, and compliance features. A Skype for Business Online license must be assigned for each user. For more information on Lync Basic features, see Skype for Business Online client comparison tables.
⁴ Not yet available in GCC High or DoD environments, but coming soon.
⁵ See Using Outlook for iOS and Android in the Government Community Cloud for more details.
⁶ Not yet available in Office 365 DoD environment, but coming soon.
⁷ Applications are fully available in the government clouds, with the exception of the specific features not available at this time. See Office application feature availability for details.

Office application and feature availability in Government plans

The following Office applications are available in the government clouds; however, some cloud-based capabilities may not be currently available, as indicated in the table.

For feature availability for Microsoft Teams within GCC/GCC High/DoD, visit the Microsoft Teams service description.

¹ Availability forthcoming.
² Availability on local Surface Hub (not signed in).
³ External sharing is available for the GCC environment. Learn more about how to turn off or turn on Microsoft Forms for your organization. External sharing is disabled for GCC High and DOD environments; users within your organization may do the following: complete a form and submit responses, duplicate and share a form as a template, co-author or collaborate on a form, and access form results.
⁴ Recent group forms feature is disabled for the GCC environment. Users, however, can still access group forms by selecting a specific group on the Group forms tab.
⁵ Word, Excel PowerPoint Windows client only, not web, MacOS, iOS or Android.